Granting Account Permissions

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Discord role sync

Let Discord roles manage member permissions. Choose a role and its permissions in CAD; changes save automatically.

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Manually Granting Permissions

1. Open Administration > Accounts.
2. Find the member and select their account. Use the Pending filter for members without permissions.
3. Choose permissions, then select Save permissions.

Choose the pages and tools a member can use. The editor has three tabs:

• Access: Community pages and operational tools.
• Records: Permissions for each of your community’s record templates.
• Administration: Account management and other administrative tools.

Click a permission card to enable or disable it. Use Search permissions to find a setting or template, and Enabled only to review the permissions already selected. For an editable pending or active membership, saving a nonempty permission list makes the account Active (subject to your member limit). Clearing all permissions returns it to Pending. Bans are managed separately under Account actions. The Accounts table now shows Community User ID, the current identifier used by FiveM /link, in place of legacy API IDs. See Link User In-Game.

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Record Permissions

Open Records and expand a template. Permissions apply to that template, so a member can edit licenses without receiving the same access to arrest reports or other records. Choose the actions allowed for each record template.

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Record editing permissions

Each record template has independent editing permissions: Supervisor fields is an additional requirement for supervisor-only fields, not a substitute for an editing permission. Read-only fields remain locked. View, page access, record creation and deletion are separate permissions. These rules apply to all record templates, regardless of which panel opens a record. For example:

• Give an officer Edit own to write and maintain their own reports, together with the separate Create and View permissions.
• Give a records supervisor Edit any to edit other officers’ reports without enabling every field individually.
• For an officer who should change only license points or a character’s address, grant Edit selected fields on others’ records on that template and enable Allow limited editing on those specific fields. Leave Edit any off for that template.
• An administrator who should edit the whole character record can receive Edit any instead.

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Configure limited editing

1. Open Administration > Customization > Custom Records and select the record template.
2. Select each field officers may update and enable Allow limited editing. This field setting was previously labeled Editable by other users.
3. Save the template.
4. In the account or permission-key editor, grant Edit selected fields on others’ records for that template, along with the required page and View permissions. Add Edit own separately if needed.
5. Ensure the account does not also receive Edit any for that template through another permission key or role mapping. Full editing takes precedence.
6. Close and reopen an existing record created by a different account to verify the allowed fields. Test supervisor-only and read-only fields separately.

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Existing communities

No database migration, template recreation or report recreation is needed. Existing Edit own and Edit any grants are retained, and existing field selections are preserved. The new selected-fields permission is not automatically assigned. Edit any now means full editing; communities that want limited access should replace Edit any with the selected-fields permission for those roles. Turning off Read-only does not opt a field into limited editing. Enabling Supervisor fields does not bypass the limited-field selection. On the updated backend, Edit any users do not need field opt-in. Role sync can overwrite manually assigned permissions. Update the role’s permissions in the Role sync panel when applicable.

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Permission Keys

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Create a Key

Open Administration > Permission Keys, select +, enter a key name, and choose its permissions using the same editor. Save the key and share it with the intended members.

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Apply a Key

Members enter the key in the community menu. Keys are case-sensitive, so they must enter the exact capitalization.

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Role Sync

Choose the setup your community uses:

• Discord roles → CAD permissions: Follow the Sonoran Bot setup guide.
• CMS ranks → CAD permissions: Follow the Sonoran CMS setup guide. Use this path if the bot is configured for CMS.

Update permissions in the role or rank mapping. A later sync can overwrite manual changes and permission-key grants made directly in CAD. Sonoran CMS supports granular per-template CAD permissions in its role/rank mappings. Apply the same distinction between Edit any and Edit selected fields on others’ records when configuring sync.